Booster Club Bylaws
By-Laws for South High School Boys Basketball Booster Club
Article I – Name
The Club shall be know as the “South High School Boys Basketball Booster Club” Located at 4801 Pacific Coast Highway, Torrance, California 90505
Article II – Objectives
Section 1
Article III – Membership and Dues
Section 1
Membership – Shall be open to any family or persons who wish to support the South High School Boys Basketball Booster Club upon payment of dues.
Section 2
Dues – May change per year as approved by the majority vote of the Booster Board of Directors.
Article IV – Officers and Duties
All officers must be members of the South High School Boys Basketball Booster Club.
Section 1 - The Board of Directors shall be:
President
Executive Vice President
First Vice President – Programs, Publicity, Website
Second Vice President – Fundraising
Treasurer
Recording & Corresponding Secretary
Hospitality Chairperson
Auditor
Advisor(s)/Team Parent Representatives (one not more than two per team)
Notes:
Section 2 - Duties
President
Executive Vice President
First Vice President – Programs, Publicity, and Website
Second Vice President – Fundraising
Treasurer
Recording/Corresponding Secretary
Hospitality Chairperson
Auditor
Advisor(s)/Team Parent Representative(s)
Article V – Board Meetings
Section 1
Shall be held a minimum of once a month during the months of September through April.
Section 2
Special meetings may be held whenever deemed necessary upon notification by the President giving Board members at least 24-hours notice of meeting time. A quorum for all board meetings is required.
Section 3
Location of monthly meetings shall be determined and made public within 48-hours of meeting time.
Section 4
A quorum shall consist of a majority of the Board members, one of which must be the President or in his/her absence, the Executive Vice President.
Section 5
Voting – All issues up for vote will pass upon majority vote of quorum present at the meeting.
Section 6
All members of the Board of Directors are responsible for attending regular monthly meetings.
Article VI – Member Meetings
Section 1
All Booster Club meetings will be open to the public.
Article VII – Elections
Section 1
The President shall appoint a Nominating Committee whose purpose is to nominate a slate of officers for the coming year.
Section 2
It is recommended that the term of office for President shall be two years, if allowable and Executive Vice President two years, if allowable from May 1st through April 30th of the following year. All other terms of office shall be one year, from May 1st through April 30th of the following year as stated above.
Note:Roberts Rules of Order shall govern the Club in all cases in which they are applicable except when in conflict with this Club.
Article VIII – Approved Signatures
Section 1
All checks will require two signatures or signed by Treasurer with consent of President and vice versa.
Section 2
President or Treasurer will be authorized to sign checks.
Standing Rules
The Club shall be know as the “South High School Boys Basketball Booster Club” Located at 4801 Pacific Coast Highway, Torrance, California 90505
Article II – Objectives
Section 1
- Support the South High School Boys Basketball coaches and players by:
- Providing necessary equipment and uniforms.
- Providing funds to pay for one assistant coach which is not covered by the T.U.S.D. if applicable and approved by the Board.
- Paying for tournament fees (winter and fall) (summer if funds available).
- Providing funds to balance the budget as approved for the current school year.
- Increase the local community, school community and local business support by promoting games and making available, game results/scores.
- To keep parents and players informed of status and events of basketball program, including Booster Club activities.
Article III – Membership and Dues
Section 1
Membership – Shall be open to any family or persons who wish to support the South High School Boys Basketball Booster Club upon payment of dues.
Section 2
Dues – May change per year as approved by the majority vote of the Booster Board of Directors.
Article IV – Officers and Duties
All officers must be members of the South High School Boys Basketball Booster Club.
Section 1 - The Board of Directors shall be:
President
Executive Vice President
First Vice President – Programs, Publicity, Website
Second Vice President – Fundraising
Treasurer
Recording & Corresponding Secretary
Hospitality Chairperson
Auditor
Advisor(s)/Team Parent Representatives (one not more than two per team)
Notes:
- Every team level must be represented on the Board of Directors
- Advisors/Team Parent Representatives are non-voting members
- Each Board Member counts as one vote, regardless of the number of positions held
Section 2 - Duties
President
- Shall preside over all meetings.
- Provide general supervision and direction of all South High School Boys Basketball Booster Club activities.
- Appoint board vacancies subject to Board approval.
- Liaison between South High School Boys Basketball Booster Club and school administration/staff.
Executive Vice President
- Shall perform duties of President in his/her absence.
- Performs other duties as assigned by the President.
- Follows-up on players/families contributing the minimum amount to participate in the basketball program if requested by the Varsity Head Coach.
- Responsible for having the Treasurer books audited.
First Vice President – Programs, Publicity, and Website
- Shall be responsible for various Programs and Publicity Chairperson
- Program Book Chairperson shall be responsible for production of program book and the selling and/or distribution of program books at home games.
- Publicity Chairperson shall make public to the local community and to the school community, the regular and post season game schedules. Shall be responsible for promoting attendance at home games and maximize coverage of game schedules, scores, and write-ups.
- Website Chairperson shall be responsible for all teams’ website representative.
Second Vice President – Fundraising
- Shall work towards raising funds through the various fund-raising activities approved by the Board.
- Shall be responsible for all chairpersons under fundraising:
- Snack Bar Chairperson shall coordinate the snack bar at all home games to ensure maximum fund-raising potential.
- T-shirt/Sweatshirt Chairperson shall coordinate, order, and supply information of ordering t-shirts, and sweatshirts for the program. Shall place order to vendor and handle all details involving this matter with consent of the Board of Directors.
Treasurer
- Shall be responsible for all monies, transactions, accurate record-keeping of said transactions, signing of checks, and balancing of Club checking account.
- Shall submit a Treasurer’s report to each board member at the monthly meetings.
- Shall turn-in all cancelled checks, receipts, and bank statements for audit at the end of the fiscal year (ending April 30th). The above documents will be given to the Executive Vice President who will then submit the documents for audit.
Recording/Corresponding Secretary
- Shall attend all meetings.
- Shall take minutes of the meetings and give a copy of the minutes to each member before or at the next meeting. Advisor(s) should be given a copy of the minutes as soon as possible so he/she will know what is going on and what was discussed in his/her absence.
- Shall keep a record of all members in the Club.
- Shall be responsible for making sure all donations to the Club is followed-up with a written Thank You note, signed by the Boys Head Coach and the Club President.
- Shall do mailing to all players/families as necessary.
Hospitality Chairperson
- Shall be responsible for all chairpersons under hospitality:
- Banquet Chairperson shall be responsible for the planning and organization, including set-up and clean-up, of both the Pre-season Annual “Potluck” Dinner, and End-of-season Annual Awards Banquet.
- Tournament Host shall be responsible for the planning and organization, including set-up and clean-up, of any tournament hosted by the South High Boys Basketball Booster Club as approved by the Board.
- Ice Cream Social Chairperson shall be responsible for the planning and organization of the Ice Cream Social.
- Senior Player/Parent Recognition Night Chairperson shall be responsible for the planning and organization of the Senior Player/Parent Recognition Night, which is to take place at the last home game of the regular season, and the gifts to be presented for the Varsity players at the End-of-season Annual Awards and Banquet.
- Shall be responsible for complimentary liquids for players during home games.
Auditor
- Shall audit the financial books/records of current fiscal year and submits report of findings to Board.
Advisor(s)/Team Parent Representative(s)
- Shall advise when called upon, and will research any matters of question as needed
Article V – Board Meetings
Section 1
Shall be held a minimum of once a month during the months of September through April.
Section 2
Special meetings may be held whenever deemed necessary upon notification by the President giving Board members at least 24-hours notice of meeting time. A quorum for all board meetings is required.
Section 3
Location of monthly meetings shall be determined and made public within 48-hours of meeting time.
Section 4
A quorum shall consist of a majority of the Board members, one of which must be the President or in his/her absence, the Executive Vice President.
Section 5
Voting – All issues up for vote will pass upon majority vote of quorum present at the meeting.
Section 6
All members of the Board of Directors are responsible for attending regular monthly meetings.
Article VI – Member Meetings
Section 1
All Booster Club meetings will be open to the public.
Article VII – Elections
Section 1
The President shall appoint a Nominating Committee whose purpose is to nominate a slate of officers for the coming year.
Section 2
It is recommended that the term of office for President shall be two years, if allowable and Executive Vice President two years, if allowable from May 1st through April 30th of the following year. All other terms of office shall be one year, from May 1st through April 30th of the following year as stated above.
Note:Roberts Rules of Order shall govern the Club in all cases in which they are applicable except when in conflict with this Club.
Article VIII – Approved Signatures
Section 1
All checks will require two signatures or signed by Treasurer with consent of President and vice versa.
Section 2
President or Treasurer will be authorized to sign checks.
Standing Rules
- Voting Board members shall consist of Board of Directors in attendance at Board Meetings, except for Advisor(s).
- Treasurer shall make available, on a monthly basis, all records, cancelled checks and bank statements for review by the President and Executive Vice President.
- The President, with approval of two other board members may nominate a person for any chairmanship left unfilled by September 30th of the current year.
- By-laws may be revised yearly by two-thirds vote/approval of voting members of the Board.
South Torrance High School - 4801 Pacific Coast Highway, Torrance, CA 90505